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engagement

Congratulations on your Engagement!

Thank you for thinking of the Sooke Harbour House Resort Hotel for your wedding. We are looking forward to working with you to create your wedding day!

Located in the town of Sooke and perched overlooking the Pacific Ocean and Straits of Juan de Fuca, the Sooke Harbour House Resort Hotel sets the stage for a perfect destination wedding. From your rehearsal dinner to photography and florals, a wedding in our edible landscape with the majestic Olympic Mountains as a backdrop will surround your family and friends with a wedding that embraces you in celebration. Sooke Harbour House Resort Hotel takes care of all the details so you can relax and enjoy your special day.

Inspired by ingredients grown in our gardens or locally sourced from one of our many farmer friends, our Chef will create a menu to please. Choose from a grand multi course dinner with BC wines paired by our Sommelier, to an elegant cocktail reception or a buffet fit for a King and Queen, the options are endless. All our menus are developed and sourced by our Chefs daily. Menus are largely left to his discretion with some room allowed for guest input. We do our best to work with all food allergies and restrictions.
Our service team will ensure your wedding is perfectly planned to the last detail. From food and beverages, to personalized event management, activities and accommodations, every facet of your special day will be carefully managed – and consistent with the standards of quality and tradition that have made the Sooke Harbour House Resort Hotel a world-class wedding destination.
We look forward to making your wedding day everything you want to be.

Please contact Rebecca Parker – Wedding Coordinator at rebecca@sookeharbourhouse.com
to set up a personalized tour of the resort.

Wedding Guidelines

Ceremonies
Your wedding ceremony can take place in our Upper Gardens, our Totem Pole site, or indoors in our elegant Potlatch Room. Included in the ceremony site fee are white folding chairs and your signing table with chair, set by our service team. A complimentary rehearsal time, based on availability, can be scheduled prior to your ceremony.

Photography
Photography may be taken in any of the public areas of the hotel, suggested locations can be advised by our staff, the gardens and hotel are available on a non-exclusive basis for photographs.

Décor
Our service team will set your reception room with basic white table linens and chair covers along with basic table and glassware. If you choose to personalize the decor you can do so with approval from your Events Manager. Please note that the use of nails, glue, tape or any other materials that may damage surfaces are not permitted. Arrangements to deliver decor, fresh florals and outsourced wedding cakes to the hotel prior to your event date must be made through the Events Manager.

Food and Beverage
All food and beverage service, except for wedding cakes, must be provided by the resort. A plating fee will be applied for outsourced wedding cakes. All menus are created by our Chef daily. Food allergies and restrictions are considered when creating the menu for you. The resort offers a wine list strongly supporting BC wineries. All beverages are charged on a consumption basis with the option to serve either a Hosted or Cash Bar Service. Requests for corkage fees are respectfully declined.

Music and Entertainment
Live music or pre-recorded music on an iPod or MP3 device is permitted for before and after your ceremony and pre-dinner cocktail reception. DJ’s and bands must be pre-approved by the Event Manager. All music must be turned off by 11:00pm. In consideration of hotel guests all music will be controlled at the discretion of the Sooke Harbour House Resort Hotel management. In the event of noise complaints from in-house guests because of music after 11:00pm any financial compensation incurred by the hotel will be billed to the Wedding Master account.

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Guestroom

Guestrooms

A selection of guest rooms be held under your wedding name and made available to your guests to book by calling the Front Desk. Guest rooms will be held until 60 days prior to your event date, after which time guest rooms not booked will be released from your room block. Guests would then book based on availability and at regular reservation rates. Check in time is 3:00pm – for wedding ceremonies taking place before that time, we recommend that your guests check-in the day before or arrive in their wedding attire the day of the wedding. Changing facilities are not available. Guests not staying at the Sooke Harbour House Resort Hotel must park in our overflow parking lot located across the street from the hotel.

Keys to the Inn

$9,500 – $ 15 000.00 + tax depending on season

Planning on inviting family and friends from out of town? Buy the Keys to the Inn and reserve all 28 of our beautiful rooms for your guests to enjoy.

Booking Your Event
To reserve your date, a non – refundable deposit in the amount of 25% of the total estimate for your reception is required. Your credit card will be held on file for a guarantee of any additional charges. A second deposit of the remaining balance of the total estimated charges in required 30 days prior to the event date.

Wedding Ceremony Sites and Reception Room Capacities
Our wedding ceremony setup includes: White folding chairs and table and chair for registry signing, indoor back up space in case of inclement weather and access to the gardens for photography.

The Inn
Guestroom

Elopement Package $2500.00

Have you been overwhelmed with planning your wedding and all of the details that go along with it? Well, stop fretting and grab your special someone and bring them to the Sooke Harbour House for our Elopement Package! We’ve got all the details set and ready to go for your wedding of up to 12 guests. Ask your coordinator for more details.

Wedding Ceremony Sites

Upper Gardens 2-60 guests: $ 800.00
Totem Pole 2-150 guests: $ 2 600.00
Gazebo 2-30 guests: $ 300.00

Wedding Reception Rooms

Potlatch Room up to 50 guests $ 650.00
Main Dining Room (PM) up to 60 guests $ 6 000.00
Main Dining Room (AM) up to 60 guests $2 000.00
Pavilion up to 150 guests $ 2 000.00

Our wedding banquet setup includes:
Set round banquet tables, basic white linens, 3 tealights with glass votive.

Wedding Extras

We are happy to assist in planning these additional activities:

  • Rehearsal Dinner
  • Bridal Party Spa Services
  • Groom and Groomsmen Golf and Fishing Outings
  • Gift Opening Brunch
  • Honeymoon Accommodation

Event Partners

We are pleased to share our list of our preferred event partners:

  • Musicians and DJ’s
  • Florists
  • Photographers
  • Marriage Commissioners
  • Transportation Companies
  • Hair and Make-Up

Additional Options

Kids menus – (up to 12 yrs.: $18.00 per child)
Options included: Chicken fingers, grilled cheese sandwiches, creamy pasta salad, veggies and dip.

Gastronomical Adventure – ($120.00 per person)
Chef’s choice, 7 course or more – available only in Potlatch or Dining Room.

Bar service is available for both Host and Cash Bars. Bartender Fee: $25 per hour at a
minimum of 4 hours.

Beverage Price List (tax excluded)

  • White / Red wine — $ 60.00
  • Sparkling wine — $ 60.00
  • Beer – local microbreweries — $ 7.00
  • Local Cocktails & Highballs (standard brands) — $ 9.00 – $ 15.00
  • Doubles — $ 15.00
  • Non-alcoholic Herbal Spritzer — $ 5.00 per glass
  • Tea / Coffee service — $ 4.50 per cup
  • Self-serve coffee — $ 2.75 per person
  • Soft Drinks — $ 3.00
  • Seasonal Fruit Punch — $ 80.00 / 20 people
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cake

Desserts, Pastries & Wedding Cakes

Our pastries and wedding cakes are created by our Pâtissière who welcomes your ideas of the flavours and colours. We’ll use only the finest and freshest ingredients to make a beautiful and divine wedding cake fit for you. Choose your favourite flavours and allow us to provide the perfect focal point for your wedding. Allow us to inspire with freshness and elegance to create a wedding cake that is uniquely you.

Plain White Cake
White sponge cake layered with a light, Italian buttercream

Chocolate Cake
Dark chocolate sponge cake soaked with rum, layered with dark chocolate mousse and coated with dark chocolate ganache, garnished with flowers and chocolate.

Fruity Cake
White sponge cake layered with seasonal fruit mousse (raspberry, strawberry, blackcurrant, plum, pear, apricot, etc.) coated with chocolate ganache or rolled fondant for a white option, garnished with flowers and seasonal fruits.

Pricing:
Mini Wedding Cake for Two from $ 30.00 each
Wedding Cake from $ 12.50 per person
Note: There is a cake plating fee of $ 3.50 per person if the cake is provided by the client.

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